Key points for full-day Mondays listed

The agenda for the decision on the Elementary Master Schedule has been posted for the Fairfax County School Board meeting this Thursday. Here is the proposal:

Key Points:

  • A uniform elementary day would increase instructional time for all elementary students and would allow for 20 minutes of daily recess for children.
  • FCPS currently does not meet the 990 hour requirement in state law due to our current early Monday, thus we had to make-up three instructional days beyond the advertised last day of school so that we met the 180 day requirement. Having a uniform elementary school day – Monday through Friday – will prevent us from having to make-up days if we have less than 13 inclement weather days.
  • A uniform elementary day also provides us with the opportunity to utilize an innovative school year calendar that builds in consistent holidays, such as a full two weeks at the Winter Break, and it provides for strategic planning days throughout the year.
  • Our bi-annual working conditions survey has consistently revealed that our elementary teachers need more guaranteed, self-directed time for planning. This new uniform elementary day would only be implemented with new regulations/rules that provided all elementary teachers with at least 60 minutes of self-directed time four times per week and at least 60 minutes one time per week for collaborative team planning equating to a total minimum planning time per week of 300 minutes.
  • A uniform elementary day is responsive to our parents. Our FCPS parents have consistently asked for the elimination of the early Mondays due to the inconvenience this causes for many of our working families.
  • This proposed change in our current elementary schedules on Mondays and to provide elementary teachers with dedicated planning time is estimated to cost a maximum of $7.6 million. This is difficult in these tight economic times, but we believe that this is an important investment in our students and our teachers. As such, a growing number of County Supervisors have expressed that they will provide us financial support for this important change. They have some monies available that were not budgeted due to unanticipated revenues from law enforcement activities.
  • In addition, there are no changes anticipated in Music, Art of Physical Education, nor would there be changes to Regulation 4422, which limits the number of hours that librarians, and other school-based professionals, can be dedicated to providing for planning time coverage.
  • The All County Choral Festival will continue next year and is tentatively scheduled for April 24-25, 2015. The general music teacher association and the fine arts office are discussing options should early-close Mondays be eliminated. Typically, one site rehearsal is scheduled in each of the three months prior to the concert. One option being considered is to schedule the site rehearsals on the afternoons of the February and April strategic planning days, plus one afterschool site rehearsal in March. Once the 2014-2015 school calendar is finalized, adjustments to the rehearsal schedule will be made in order to coordinate with the approved calendar.
  • There are currently nine schools on the waiting list for FLES. We will work with the schools to see if a fall implementation would be possible.

Implementation Plan:

  • In July, we will convene focus groups of teachers, including special education teachers, music and fine arts teachers, counselors, librarians and parents along with elementary principals to provide us input into the design of regulations and rules related to the changes in elementary schedules.
  • Create a cadre of elementary principal master schedule leaders by region to work with all other elementary principals over the summer on the design of master schedules for all elementary schools.
  • Once elementary principals have completed the design of their new schedule, we will ask that they convene a meeting of their parents prior to the start of school to inform parents of this new change in schedule and how it will benefit their children.

Recommendation:
That the School Board approve the Master Calendar Revision for the 2014-2015 school year, as detailed in the agenda item.

Attachments:

Proposed Master Calendar SY2014-2015.pdf (73 KB)

Recommendations to FCPS Master Schedule and Annual School Calendar.pdf (964 KB)

Master Schedule Work Session 061614 – Final SB Presentation.pdf (547 KB)

Congratulations to the staff members preparing the proposal for coming up with a good option for scheduling rehearsals for the All County Choral Festival.

Three cheers for Superintendent Karen Garza and everyone who worked so hard to bring this much-needed proposal to the school board!

Note (added June 25): The following paragraphs are now moot because the minor mistake in the first bullet point was corrected today on the BoardDocs website. I have also corrected that in the text above. Even though this is no longer in the agenda item, I am leaving the paragraphs below in this post since they explain the state regulation regarding recess.

One minor point I would like to mention. I think there is a mistake in the first bullet point, which states, “A uniform elementary day would increase instructional time for all elementary students and would allow for the state required 20 minutes of daily recess for children.”

The state regulation does require each elementary school to provide students with a daily recess; however it does not specify a minimum amount of time for recess. The Virginia Administrative Codes states, “Each elementary school shall provide students with a daily recess during the regular school year as determined appropriate by the school.” (8VAC20-131-200(C))

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